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Answer patient enquiries for a clinic by chat
An n8n and Gemini agent receives patient chat messages, keeps context, uses clinic info from Google Sheets and responds to enquiries.
n8n · Gemini
Automate follow-ups and inventory tracking for a food distributor
Built agents for a wholesale food distributor that ran on Excel, calls and email, including inventory tracking and a copywriter agent for outreach emails.
Time saved
Not reported
Setup time
Not reported
Running cost
Not reported
Cost range
Not reported
Use case overview
Built agents for a wholesale food distributor that ran on Excel, calls and email, including inventory tracking and a copywriter agent for outreach emails.
Reported experience
What they did
They started with a wholesaler that ran on Excel, phone calls, texts, emails, and manual follow-ups. The setup chained simple agents: scrape local businesses from Google Maps by ZIP code, generate segmented cold-email copy from scraped YouTube transcript examples, find and verify emails with Apollo, Apify, and Million Verifier, send campaigns through warmed inboxes in Aerosend and Smartlead, and flag inventory reorders from rules and sales history; a human still approved purchases.
How it went
In 4 months, monthly revenue rose from about $22K to $45K, leads contacted from about 120 to 1,500+, verified local leads to around 900 a month, and new customers from 3–4 to 12–15 monthly. The inventory piece was intentionally basic, using rules plus historical sales velocity rather than advanced optimization.
Worth knowing
They say the automation worked best because the tools had solid APIs, and the reorder system’s first version was simple rules with human approval, not a fully autonomous buyer.
Example prompts
Build a workflow for my [type of business] that reads [Excel file] for inventory levels and customer orders, flags items below [threshold], and drafts follow-up emails to customers who haven't reordered in [number] days. Save the drafts for my review and never send them automatically. Finish when a test run produces an inventory alert list and a batch of drafted emails.
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