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Work & OperationsAny

Draft replies to podcast listener emails and log story ideas

Blake Oliver's Zapier Central agent watches Gmail for contact-form emails, drafts replies, and copies each original into a Notion database of story ideas.

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Use case overview

Blake Oliver's Zapier Central agent watches Gmail for contact-form emails, drafts replies, and copies each original into a Notion database of story ideas.

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Reported experience

  1. What they did

    Blake built an agent called Email Assistant in Zapier Central with access to his Gmail. A behavior written in plain English triggers on new emails from the podcast contact form. The agent drafts a reply in his voice in the same thread, pulls the listener's address into the To field, and signs off. It then creates a Notion page with a topic title, a summary and the full message. He reviews drafts himself.

  2. How it went

    The behavior worked on his test email. It was one of three behaviors he tried, though. The other two had issues, and he says agents are far from perfect.

  3. Worth knowing

    The agent was limited to two actions, drafting replies and creating Notion items, so it could not send email. Blake suggests full automation only for low-risk cases such as sending a W-9.

Example prompts

Try with Zapier Agents
Create a Zapier Agent that watches [my Gmail label or address] for emails that arrive from [my website contact form]. For each one, draft a reply in a [warm and concise] tone and save it as a Gmail draft, and add the original message as a new entry in my [Notion database of story ideas]. Never send an email automatically; leave every reply as a draft for me to review. You're done when a test email gets both a draft reply and a Notion entry.

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