A Lindy agent sorts each new Gmail message, archives the noise, and leaves a draft reply in your voice for everything that needs an answer.
A busy inbox gets 100 or more emails a day, and most need either nothing or a two-line reply. Opening, deciding and typing each one eats the first two hours of the morning. Important threads get buried under newsletters and notifications until someone follows up, annoyed.
In Lindy, create an agent from one of the email triage templates and connect your Gmail account. Set the trigger to “Email received” for the inbox only, so sent mail and promotions are ignored.
Tell the agent to sort mail into Reply needed, FYI, Newsletter, Notification and Needs me. Newsletters and notifications get a label and are archived, FYI stays in the inbox with a label, and Reply needed gets a draft.
Paste five recent replies you were happy with into the agent’s instructions, along with your sign-off, how you decline meetings and your booking link. Add facts it can reuse, such as current pricing or office hours.
Set the reply action to create a draft rather than send. You open the thread in Gmail, check the draft, edit if needed and press send yourself. Keep it this way for at least the first month.
List senders and topics the agent must flag instead of answering: your manager or board, legal, contracts, payments over a set amount and complaints. These get the `Needs me` label and a star.
Search Gmail for `label:Newsletter` and `label:FYI` to catch misfiled mail, then correct the agent in plain language, for example “Emails from @ourbank.com are always Reply needed”. Lindy applies the correction to future runs.
You manage my Gmail inbox. For each new email, do two things.
1. Classify it as one of: Reply needed, FYI, Newsletter, Notification, Needs me.
- Needs me: anything from {{vip_senders}}, anything about contracts, legal, hiring decisions or payments over {{amount}}, and any complaint.
- Newsletter and Notification: apply the label and archive.
2. For Reply needed, write a draft reply. Never send.
Draft rules:
- Match my tone from these examples: {{example_replies}}
- Keep replies under 120 words and answer the question in the first sentence.
- To book a meeting, offer my link {{calendar_link}}; never propose specific times.
- If a fact is missing, write [CHECK: what is missing] instead of guessing.
- Sign off as "{{sign_off}}".A self-hosted n8n job reads your calendar, unread email and Notion tasks at 7am and sends one short brief of what matters today.
Spot order-status questions in the support inbox, look up the order in Shopify and reply with live tracking and an honest ETA.
Pull every software receipt from Gmail into a sheet, match it to active users, and get a list of seats and tools you can cancel.